Area Assistant (M/F)

Job Description

We are seeking an administrative and communications assistant for our regional office located south of Orléans to support the regional manager and the communications officer in the day-to-day management of a team of 15 employees spread across western and central France. 

The position is organized around two complementary areas: 

• An administrative component (50%): facilitating the operational coordination of team activities, overseeing the administrative management of contracts and agreements with agricultural partners, and contributing to the department’s budget monitoring and management. 
• A communications component (50%): organizing and implementing communications and event initiatives, disseminating communications content to stakeholders in the agricultural sector, and contributing to the development of communications tools and formats in collaboration with the communications officer.
    

Job Responsibilities

Within the Regional Actions and Transfer Division (DRT), and reporting to the Manager of the Western and Central Region, the incumbent will be responsible for the following tasks:

Organize team logistics:

• Organizing meetings (in-person, hybrid, and remote) and travel 
• Providing logistical support to teams (orders, equipment, field logistics, vehicle rentals, etc.)

Handling administrative tasks:

• Managing the reception desk, switchboard, and site mail 
• Drafting, formatting, and distributing professional documents (letters, emails, memos, minutes, agreements, etc.) 
• Taking meeting notes and documenting decisions (proficiency in AI is a plus)
• Supporting the recruitment and onboarding of new employees as a future point of contact
• Managing and tracking contracts (partners, service providers, suppliers, project and pilot agreements) (proficiency in Power BI is a plus)
• Supporting the management of activities and projects in collaboration with the regional manager

Providing support for accounting management:

• Contributing to the development of the annual budget (collecting information and aggregating data) 
• Budget monitoring via dashboards to support the regional manager
• Processing purchase orders, invoicing, and tracking payments

Supporting communication efforts with the Communications Officer:

• Organizing events (finding venues, scheduling dates, making reservations, logistics, planning, registrations, invitations, payment management, financial tracking, and post-event review) (using the event and payment management platform – Weezevent).
• Distributing technical content across various platforms (web, social media, newsletters, press, etc.) 
• Supporting the organization of webinars with the Communications Officer 
• Managing and updating the CRM customer database (contact database: BREVO) 
• Participate in brainstorming sessions on new communication formats and
  tools  

Qualifications

Bachelor’s degree in administrative assistance, administrative management, accounting, or communications
. 2 to 5 years of successful experience in a similar environment is a plus.

Skills:

• Proficiency in office software (Microsoft Office, CRM, email/mailing tools) 
• Writing skills (summary writing, reports, correspondence) 
• Dashboard management and data tracking 
• Interest in event management and digital tools (assets: Power BI, AI)
  Note: Support will be provided in learning how to use internal communication tools.

Soft skills:

• Excellent organizational, prioritization, and adaptability skills 
• Attention to detail, reliability, and a meticulous approach 
• Self-reliance and responsiveness 
• Strong interpersonal skills, a service-oriented mindset, and a collaborative spirit
• Discretion and respect for confidentiality 
• Interest in nature, the environment, agriculture, the countryside, and communication.

Terms and Benefits

• Permanent contract – start date ideally in early July 2026
• Non-managerial position (supervisor) 
• Compensation: €30,000 to €35,000 gross annual salary paid over 13 months in accordance with the collective bargaining agreement for the chemical industry 
• Remote work possible up to 2 days/week 
• 26 days of paid leave per year, 11 to 13 annual RTT days, 3 long weekends provided, meal vouchers (60% covered by the employer), health insurance at a discounted rate, training, and CSE benefits
• Occasional travel to the Centre and West regions (1 to 2 times per quarter) 
• Occasional travel to headquarters (Grignon / Paris) (twice a year) and within France (twice a year) 
• Class B driver’s license required for occasional events in fields, agricultural fairs, etc.